British Embassy in Ashgabat calls for development project competition

The British Embassy in Ashgabat is now accepting project proposals for the 2019/2020 financial year (1 April 2019 – 31 March 2020).  Successful projects will be funded by the Foreign and Commonwealth Office (FCO).  This year the Embassy wants to support projects in Turkmenistan with concrete objectives and real, measurable policy outcomes that:

  • strengthen human rights and democracy, justice and the rule of law;
  • support regional stability, security and good governance, reducing the potential for conflict;
  • promote economic development and sustainable growth (including energy, finance, education and agriculture sectors); promote conditions for open markets, improve the business environment and promote investment;
  • contribute to the empowerment of women, girls and people with disabilities; support inclusiveness and reduce gender inequality;
  • reduce opportunities and incentives for corruption and fraud; support accountability and transparency.

We also welcome projects co-funded by other organisations/donors.

Eligibility criteria

In order to be eligible, your organisation or agency must be a legal entity, an international organisation, a not-for-profit or commercial company, a registered non-governmental organisation (NGO) or governmental organisation or academic or research institution, and must in addition demonstrate that it has:

  • a proven record of successful implementation and delivery of official development assistance projects in Turkmenistan;
  • preferably previous experience in working with international agencies/organisations/donors (we may ask for reference letters);
  • proof that it is legally registered in Turkmenistan;
  • sufficient technical, financial, human and logistical capacity to deliver the proposed project;
  • the capacity to deliver at least 85% of the proposed project activity by mid-December 2019.

More information is available on the website of the Embassy.

Full Project Proposal template

Notes:       PART A (ссылка на Документ 1) to be completed by project implementer

PART B (ссылка на Документ 2) (including proposal cover sheet) – to be completed by Post/Directorate and attached to PART A once received from project implementers

Use the template appropriate for the value of the project, i.e. under £10k, £10k-£60k (note: points marked with ** only required for sub-£10k bids)

PART A

Project Title:  This should be short and easily understood. Do not be overly creative or write a title that may be confusing, unclear or misunderstood. It should be a simple, succinct, straightforward statement that captures the main aim of the project.

Purpose:  This should be no more than one sentence, clearly stating the change that the project will deliver.  It should not be a list of activities or outputs, or be more than a single sentence (advisory limit 15-20 words). This is what will be different as a result of the project and therefore the reason why it should go ahead.

**Background: In no more than 200 words, explain what the project will achieve and how.

Short Project Summary:  In no more than 200 words, explain what the project plans to achieve and how: it will achieve it. How will the Outputs deliver the Purpose; how activities will deliver each Output; what difference will be made on the ground over the next few years; and why the UK is the most appropriate donor.

Cost:  Provide the total cost of the project and how much you are bidding for from FCO programme funds and how much from other donors (if applicable)

Timing:  Please provide the planned start and end dates for the project.

Activity Based Budget:  This must be completed – the project proposal will not be considered without a detailed ABB (see separate template).  Break down all activity costs into components so it is clear how they are made up and which month particular payments are due.  Provide as much detail as possible, (i.e. do not state just the figure for a workshop, but break that down into venue, catering, travel costs etc.).

Administration costs must be clearly itemised in the ABB, be justifiable and kept to a minimum. They should not, in any case, exceed 10% of the total project costs. Any value attached to admin costs may be challenged.

FCO programme funds are not routinely used to buy equipment. Equipment purchases as part of a project must be essential to the policy-based outcome of the project, and will only be approved exceptionally if there is a genuine project-specific need and that a project implementer could not be expected to hold such equipment as part of its core business operations.

Implementing Agency: Please provide full contact details and the name of the implementing agency and the lead contact for this project

Will the Implementing Partner be sub-contracting any other agencies to carry out elements of the project activities: If yes, please provide full details

Project Plan:  This is the section under which you need to detail how the project purpose will be achieved. Describe each Output with a list of related Activities below along with how the successful delivery of the Purpose will be measured (i.e. what are the Indicators that will demonstrate the Purpose has been achieved)

  • Purpose/Objective: State the project purpose/objective – this must be identical to the purpose set out on page 1 of the form.  Explain how you will measure whether the Purpose has been achieved, which should include the following information:
  • Indicator: what will be measured
  • Baseline: the current status. What you know now
  • Sources: where will information to support baseline data and targets come from
  • Milestones: the key points at which progress will be tracked
  • Target: what the project will deliver
  • Date: the date by which the Purpose will be delivered
  • Outputs: Please list all the outputs you expect the project to deliver.  These are the specific results that will be delivered as a result of carrying out particular activities. Do not write Outputs in the form of activities. Outputs are the things that remain after activities are completed. They must be relevant to the aims of the project and be sufficient to achieve the project purpose. Outputs are delivered as a direct result of the activities, and should be within the control of the project. Add more lines for additional outputs as needed.

 Activities: List all the things (Activities) you will do in order to deliver each Output.  List each Activity under the relevant Output, in date/delivery order.  Each activity should be numbered (i.e., the first activity necessary to deliver Output 1, would be activity 1.1; the second would be 1.2 etc).  Activities must be sufficient to deliver the outputs, and there should be a clear linkage between Activities and Outputs.  You must then complete an Activity Based Budget listing all component costs of each activity in the month they will occur with associated cost.

Sustainability: Provide details here of how the benefits of the project will continue to be felt after the UK’s project funding comes to an end.

Risks:  List the key risks involved in running the project and how those risks will be managed.  Please note when the risk would need to be escalated to the next level in the management chain (both within the implementing organisation and within the relevant British Mission).  Add more lines as needed.  You should consider risks at all levels of the project, for example: political; administrative; internal; and so on.  Note how likely the risk is, and what impact it will have on the successful delivery of the project (Low/Medium/High)

Stakeholders:  List the key stakeholders involved in the project (those who have an interest in the project and who will be affected by it and/or can influence its success either positively or negatively).  State how engagement and communication will be managed and who is the key contact within the project; plus the stakeholder’s level of influence over and impact on the project (Low/Medium/ High)

Now sign and date the form and submit to the relevant British Embassy or FCO Directorate.